Job title: Executive Assistant to the COO (m/f/d)
Job type: Permanent
Emp type: Full-time
Industry: Utilities
Expertise: Administration
Location: Dubai, United Arab Emirates
Job published: 06-10-2021
Job ID: 32149

Job Description

About Departer – The German Headhunter:

As an internationally oriented German HR consultancy for the recruitment of multinational professionals, Departer possesses a long-standing expertise in the core markets of Germany, Greater China, the Middle East, and Australia. Through our regionally established offices in Dubai, Sydney, and Hamburg, we are valued as a reliable recruitment partner by numerous companies.

Our client is a European company responsible for planning and development of a large coke, power, and desalination plant in the UAE. The Executive Assistant (EA) to the COO enables him to meet organizational strategic goals by maximizing his productivity, facilitating decision-making, and supporting his leadership. The EA will do this primarily by managing processes methodically and strategically to maximize the COO’s efficiency, communicating proactively, and building and maintaining strong internal and external relationships.

As the cultural ambassador, the EA is responsible for understanding the strategic direction of the organization and providing high-level consistent, caring, and detailed administrative support. Coordination, collaboration, and professional treatment are essential. The EA must continually demonstrate credibility by matching words and actions, effectively listening, and engaging in creative problem-solving. Working closely with the COO, the role will engage in open and direct conversation and requires discretion, confidentiality, professional presence, and a relationship-centered focus.

 

Your duties and responsibilities will include:

  • Function as the first point of contact for COO business partners and colleagues in a highly professional manner
  • Schedule appointments and handle calendar management
  • Treat sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company
  • Prepare presentations, agendas, reports, special projects, and other documents in support of objectives for the organization
  • Organize and coordinate travel arrangements for the COO
  • Prepare reports, memos, letters, presentations, etc. to the highest standards and in a timely manner
  • Coordinate meetings and strategic activities with the Management Team
  • Build and maintain cross-departmental relationships to drive visibility and alignment
  • Establish and maintain appropriate files, logs, and records including confidential information
  • Be able to commit to flexible working hours where required

 

To be successful in this role you should have the following skills and experiences:

  • University degree in Business Administration, or similar
  • At least seven years of working experience as Executive Assistant supporting C-Level executives in the UAE
  • Excellent English language skills, German would be an added value
  • Highly proficient in MS Office applications including Excel, PowerPoint, and Word
  • Strong organization skills including the ability to prioritize workloads and meet deadlines
  • Flexible working hours as dictated by the needs of business for projects and meetings
  • Capability to effectively interact with a high degree of professionalism
  • Team-oriented and problem-solving with an independent working attitude
  • Excellent organization and project management skills
  • Excellent verbal, written, listening, and interpersonal communication skills
  • Highly organized, with keen attention to detail
  • Ability to handle all details with strict confidentiality
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