ABOUT DEPARTER - THE KNOW-WHO PEOPLE
Departer is a leading German Executive Search firm with over 20 years of experience in global leadership recruitment. We specialize in placing executives in medium-sized enterprises and private equity portfolio firms across DACH, MEAI, ASIA and ANZ regions. With a deep understanding of the DACH economy, we facilitate successful placements within global management teams across corporate headquarters and entities abroad.
Our client is an internationally recognized entrepreneurial powerhouse and investor operating at the highest levels of global business and private networks. With extensive activities across multiple industries and investment platforms, the organization engages regularly with senior political figures, global business leaders, and ultra-high-net-worth individuals (UHNWI)
To support this demanding and highly dynamic environment, our client is seeking an exceptional Global Executive Assistant (m/f/d) who combines absolute discretion, outstanding organizational excellence, and a proactive, solution-oriented mindset. This role requires a world-class professional capable of navigating complex global schedules, managing high-profile interactions, and anticipating needs before they arise.
This is not a traditional assistant role but a highly trusted position within the executive ecosystem, requiring flexibility, emotional intelligence, and the ability to operate seamlessly across cultures, industries, and time zones.
Your duties and responsibilities will include:
- Provide comprehensive, high-level support to a globally active entrepreneur across business, investment
- Manage complex international calendars, global travel itineraries, and multi-time-zone scheduling with exceptional precision
- Act as a trusted gatekeeper and liaison between the executive and senior stakeholders including investors, global executives, government representatives, and UHNWI networks
- Coordinate and prepare high-level meetings, global events, and executive engagements, ensuring flawless planning and execution
- Anticipate priorities and challenges proactively while ensuring the executive’s time and focus are optimized at all times
- Maintain absolute discretion while handling confidential information, sensitive discussions, and high-profile relationships
- Manage complex international travel arrangements, including last-minute changes, VIP logistics, and high-level hospitality coordination
- Prepare briefing materials, reports, and background research for meetings, negotiations, and strategic discussions
- Support financial and business-related matters, including budget tracking, financial overviews, and coordination of controlling-related topics in close alignment with advisors and internal stakeholders
- Monitor and organize key financial data, reporting inputs, and budget-related information to support well-informed executive decision-making
- Stay informed on global political developments, economic trends, and lifestyle movements relevant to international leadership circles
- Build and maintain trusted relationships with partners, advisors, service providers, and key contacts worldwide
- Handle unexpected challenges with calmness, diplomacy, and sound judgment in a fast-paced and high-pressure environment
- Support special projects and strategic initiatives requiring exceptional coordination, attention to detail, and independent execution
To be successful in this role you should have the following skills and experiences:
- A proven track record of at least 5 years supporting senior global executives, entrepreneurs, or ultra-high-net-worth individuals in similarly demanding environments
- Experience working with CEOs of multinational corporations, stock-listed companies, or internationally active entrepreneurs
- Experience in manufacturing and construction industry required
- A strong affinity for financial topics such as budgeting, controlling, and financial oversight, ideally supported by practical exposure within finance-related environments
- Exceptional organizational capabilities with the ability to manage complex priorities across multiple projects, locations, and time zones
- Outstanding communication and interpersonal skills with the confidence to engage effectively with individuals at all levels, including UHNWI networks
- Absolute discretion, integrity, and professionalism when handling highly confidential information and sensitive matters
- Advanced proficiency in Microsoft Office, digital collaboration platforms, and executive scheduling systems
- High emotional intelligence and the ability to quickly understand personal preferences, communication styles, and priorities
- A proactive “anything is possible” mindset with the ability to anticipate needs and resolve challenges independently
- Strong problem-solving skills and sound judgment when navigating complex or unexpected situations
- A global perspective with strong cultural awareness and the ability to operate confidently in international environments
- Flexibility and commitment beyond traditional working hours, reflecting the realities of a high-pressure entrepreneurial lifestyle
- Fluency in English and German is required; additional languages are considered a strong advantage