ABOUT DEPARTER - THE KNOW-WHO PEOPLE
Departer is a leading German Executive Search firm with over 20 years of experience in global leadership recruitment. We specialize in placing executives in medium-sized enterprises and private equity portfolio firms across DACH, MEAI, ASIA and ANZ regions. With a deep understanding of the DACH economy, we facilitate successful placements within global management teams across corporate headquarters and entities abroad.
Our client is a global industrial technology company with decades of experience delivering custom systems to the energy and process industries. Known for mechanical expertise and integration capability, the company supports complex projects with tailored machinery solutions and cross-functional engineering teams.
As Senior Document Controller (m/f/d) Industrial Projects & Technical Systems, you will play a key role in supporting project execution by ensuring the structure, clarity, traceability and compliance of all technical and project-related documentation.
- Managing the full lifecycle of project documentation in alignment with contractual, engineering and regulatory requirements
- Reviewing, validating and distributing technical documents, drawings and supplier records to internal and external stakeholders
- Ensuring documentation accuracy, consistency and compliance with company standards, customer specifications and audit requirements
- Organizing, updating and archiving engineering and quality documents across multiple projects and disciplines
- Coordinating the document control interface between engineering, procurement, quality and project management departments
- Supporting inspection and testing processes (e.g. FAT/SAT) by providing relevant documentation and ensuring version control during client visits
- Handling subcontractor and supplier documentation, tracking approvals and managing feedback loops
- Acting as the central point of contact for all document control topics, supporting audits and project close-out activities
- Maintaining digital documentation platforms and driving workflow consistency across departments
- Supporting continuous improvement in document control practices and contributing to standardization initiatives
- Occasionally travelling to customer or supplier sites to coordinate documentation activities when required
- Degree in Mechanical Engineering, Electrical Engineering, Industrial Engineering or a related technical field
- Minimum of 3 years of experience in document control, quality management or project support in an industrial, technical or engineering environment
- Strong understanding of document management systems, version control principles and structured document workflows
- Familiarity with engineering drawings, specifications, technical manuals and quality-related documentation
- Detail-oriented mindset with a structured, proactive and solution-driven work ethic
- Confident communication style and ability to liaise effectively with cross-functional teams, suppliers and customers
- Proficient in MS Office and experienced with electronic document control systems (e.g. DMS, SharePoint, SAP DMS or similar tools)
- Fluent in English; German language skills are an asset
- Willingness to travel occasionally, depending on project needs